Lesson 1 - PowerPoint Basics



Powerpoint: overview, creating slides.



  • Powerpoint 2013 overview and interface
  • Slides: new, existing, saving, closing, and renaming
  • Views
  • Setting preferences
  • Slides: new, existing, saving, closing, and renaming
  • Basic slide layouts




Computer Basics

  • Look at Taskbar to find Start
  • Look for Microsoft Office: Microsoft Powerpoint 2013 (look for little red icon) - then double-click that.


Microsoft Powerpoint

Microsoft Powerpoint is an electronic presentation program that can be used for creating presentations, slideshows, and animations. It has support for use in a MS Office workflow with Word, Access, and Outlook.


Microsoft PowerPoint Overview
Get to know the basic functions of MS PowerPoint.

  • Open Program, Review screen:
    • Menu/Ribbon, Opened basic page, and Page panel
  • Save, save as, file naming
  • Explore Menu/Ribbon tabs
    • Home: Basic text functions -  formatting, positioning, styles
    • Insert: tables, images, shapes, charts, page sections
    • Design: Layout of the slides – margins, themes, colors, etc.
    • Animations: Transitions and sound.
    • Slideshow: For timing and practice.
    • Review: Spelling, language, tracking, etc.
    • View: screen views, rulers, gridlines, windows.
    • MathType: Not part of PowerPoint – an extra tab due to an SCC program used as an interactive equation editor in some classrooms.
    • Acrobat: For PDF workflow.


Basic Content
Presentations and slideshows are made up of slide pages with content. You can also create notes for your slides and handouts for an in-person presentation.

  • Page Layout: title and subtitles
  • Notes: used for hidden info to self on slides.
  • Master Slide: choosing a template/color palette and moving elements
  • New Slides: different layouts for content types, using master slide as template


You can import documents from other programs, as:

  • Text only
  • Rich Text Format
  • HTML
  • Open Office Org (and others)
  • Older versions of Powerpoint


Context Menus
You can right-click on text and images in your document to pull up context-menus that are specific to the item you wish to edit.

  • Right-clicking on a text box or object will show a text-editing content menu, including paragraphs, buttes, and hyperlinking.
  • You can right-click on, or double-click an inserted image or object, to get an object-editing menu for border, fill, size, transparency, and more.


View - View Tab

  • You can see different views as part of the main interface - lower right-hand side.
  • You can set rulers on or off.
  • You can also set guides and grids for aligning text and images.
  • You can choose the window view you like to work in, such as draft, outline, and print layouts.


Preferences - File tab
Set your preferences for workflow and productivity.

  • Office 2007 had an Office button, 2010 and 2013 have a "Backstage" tab called File
  • Same layout as Word, PowerPoint, and Access.
  • Allows personalizing, print, save, and publish.
  • Preferences: PowerPoint Options:
    • Customize editing, saving, and other program options
    • Personalize a mini-toolbar for minimizing ribbon







Presentations are a multi-page slideshow used to present a cohesive set of information/images. Use a consistent layout, color palette, image layout/type, and transition style for professionalism. Start with the Home tab and View tab.

  • Customary is Title Page, Title and content pages, and Image/Caption pages
  • Use rulers and guides to help align your work
  • Presentations can be short to very long
    • Create transition slides for large section transitions
    • Use section and subsection titling to break up information.
    • Use an easy-to-read font/color/style for info reading.
    • Batch info together for demo while discussing.



  • Slides have placeholder areas for you to type in and/or insert content.
  • You can change how these placeholders will look using the Master slide and themes (next week).
  • You click in a text slideholder to add text.
  • You can add either text, or images, shapes, smartart, or media in specific placeholders.
  • You can insert your own text and objects on blank slides that have no placeholders.


Slide Layouts

You can create slideshows any way you want, but PowerPoint has several basic layout pages built-in that are common to professional and effective presentations:

  • Title Page
  • Section Header
  • Title Only
  • Title and Content: good for general slides where you can title individual slides based on their content.
  • Two Content: A 2-column slide
  • Comparison: Another 2 column-slide, with an additional Caption row
  • Content with Caption: Emphasis is on the content
  • Picture with Caption: Emphasis is on the image
  • Blank: No placeholders