Week 5: October 20-24


School Tools, MS Office 2013, MS Word 2013, intro to OneNote. Book: Chapter 12

ITC QUIZ 3, due Sunday, October 26.

ITC ASSIGN 3, due Sunday, October 26.




MS Office
  • A group of productivity software programs.
  • Create and save documents.
  • Collaborate with others.
  • Uses a common user interface between each program.
  • Each program has some of tools used in other Office programs.
  • Each program has integration capabilities with the others.
  • Basic skillset required in many jobs, such as clerical, administrative, management, government, and info-sharing work.
  • Seattle Central is now using MS Office 2013, but was using 2010 Summer Quarter 2013 and before.
Word 2013
  • Word-processing program
  • Create lists, forms, brochures, papers, stories, and any kind of content for text documents.
Excel 2013
  • Spreadsheet program
  • Create financial and informational spreadsheets with calculations, charts, tables, and other data forms.
Powerpoint 2013
  • Presentations program
  • Create slideshows and animated presentations to accompany reports and speeches, and to add onto web sites for information and marketing.
Publisher 2013
  • Desktop Publishing program
  • Create flyers, brochures, invitations, calendars, booklets, posters, etc..
Access 2013
  • Database program
  • Create multi-faceted databases of information that you can query and filter for specific information and display in reports.
Outlook 2013
  • Email program
  • Use integrated Office email for sending messages and documents, scheduling meetings, and creating task lists to keep up on work.
  • Flowchart program
  • Design diagrams, org charts, floorplans, and simple mapping with shapes and stencils.
  • Project management tool.
  • Analyze / plan resources, create timelines, see tasks, report project status, invite / see team members, and collaborate.
OneNote 2013
  • Note-collecting program
  • Gather typed and handwritten notes, links, web pages, sketches, embedded files, videos and other media and assemble it in one place.
  • Cloud storage provided free when you sign up for a free Microsoft account.
  • When you try to save a file, you have the OneDrive as a location option.
  • This is a utility program, not a productivity tool.

OTHER Microsoft tools

Enterprise/corporate tools, not for general productivity use.

Lync 2013
  • Replacement for Windows Messenger.
  • Geared towards corporate environments - enterprise software.
  • Web application platform.
  • Geared towards corporate environments - enterprise software.
  • Can be used to provide intranet portals, document & file management, collaboration, social networks, extranets, websites, enterprise search, and business intelligence.
Office 2013 User Interface
  • Working window (unopened and open documents)
  • Multiple windows
  • Office tab - customizable
  • Menu ribbon: SEE the differences!
  • Quick Access Toolbar
  • Sidebar panels
  • Minimizing/maximizing window
  • Zooming
File Tab
  • Office 2007 had an Office button, 2010 and 2013 have a FILE tab to the "Backstage" view.
  • List of recent documents
  • New, open, and close documents
  • Save and convert documents
  • Get templates
  • Prepare documents for other actions
  • Print, publish, and send documents
  • Program options
MS Office Install alternatives
  • Libre Office: Free installation alternative to MS Office's word processing, spreadsheet, presentations, drawing, wiki publisher, PDF importer, and database programs. All platforms.
  • Apache Open Office: Free installation alternative to MS Office's word processing, spreadsheet, presentations, drawing, and database programs. All platforms. NeoOffice is specifically Mac supporting.
  • FreeOffice: Free installation alternative to MS Office's word processing, spreadsheet, & presentations.
  • Google Docs: Free cloud alternative to MS Office's word processing, spreadsheets, presentations, image editing, and forms. Collaborate online too, plus intyegrates with other Google tools.
  • Some Reviews for other types too.

Microsoft OneNote Introduction

OneNote 2013 - Start Button
  • OneNote is an Information Manager.
  • Acts as a digital notebook that provides a single place where you can gather all of your notes and information, like a paper notebook broken up by tabbed sections.
  • Allows shared notebooks between users. (ljbt)
  • Automatically saves your work for you.
  • Useful for quick dumps of information (emails, your own notes, pieces from various programs) that you can later pull into documents, presentations, calenders, etc.
  • You cannot actually grab and drag video, but you can add links to videos.
  • Lets you access the information by tagging it when you first "note" it so you can find by keywords or tags.
  • Works well with Tablet PCs as well as PCs with keyboards.
OneNote Links(Microsoft)




  • Word 2013 overview and interface
  • Documents: new, existing, saving, closing, and renaming
  • Documents: basic one-touch styles: bold, italics, underline, etc.
  • Documents: Basic setup and inserts.


Computer Basics
  • Look at Taskbar to find Start
  • Look for Microsoft Office: Microsoft Word 2013 (look for little blue icon) - then double-click that.
Microsoft Word Introduction

Microsoft Word is a productivity word processing program. It is primarily used for text-related tasks, like correspondence, lists, reports, publications, etc. It has support for use in a MS Office workflow with Excel, Access, PowerPoint, and Outlook. NOTE: Office 2011 on Macs may have differences in the Menus/Ribbons.


Get to know the basic functions of MS Word.

  • Open, Review screen:
    • Menu/Ribbon, Opened basic page, and Page panel.
  • Save, save as, file naming
  • Explore Menu/Ribbon tabs
    • Home: Basic text functions like formatting, positioning, styles.
    • Insert: tables, images, shapes, charts, page sections.
    • Page Layout: Layout of the pages, including margins, positioning, indents, etc.
    • References: Used for research papers needing footnotes, endnotes, tables of contents, etc.
    • Mailings: Allows mail merge from spreadsheet or database table data (like names and addresses).
    • Review: Spelling, language, document change tracking, etc.
    • View: screen views, rulers, gridlines, windows.
    • Acrobat: For PDF workflow.
Context Menus

You can right-click on text and images in your document to pull up context-menus that are specific to the item you wish to edit.

  • Right-clicking on text will show a text-editing content menu, including paragraphs, bullets, and hyperlinking.
  • You can right-click on, or double-click an inserted image or object, to get an object-editing menu for border, fill, size, transparency, and more.
Open/Import documents - File tab
  • Text only
  • Rich Text Format
  • HTML
  • Open Office Org (and others)
  • Older versions of Word
View - View Tab
  • You can set rulers on or off.
  • You can also set guides for aligning text and images.
  • You can choose the window view you like to work in, such as draft, outline, and print layouts.
Text Basics and Manipulation - Home Tab
  • Opens to a standard style
  • Font type, size, weight
  • Spacing between words and paragraphs
  • Copy and paste
  • Cut and paste
  • Moving info by dragging
  • Access Font and Paragraph panels
Basic Content - Home Tab

Documents are made up of pages with content.

  • Text paragraphs and lists.
  • Images and clip art.
  • Headings, subheadings, captions, and paragraph text.
  • Page and section breaks.


Modify a basic Word document to look at basic Word text functions.
Interesting Links







  • Visit a MAC Lab, 5th Floor, Room #5104. MEET THERE.


Check out the MACs on the 5th floor.
  • Log in
  • Look over the User Interface


MAC Info
  • The Command key on a Mac does the same thing as the Control key on a PC.
  • Minimize behaves like it's supposed to.
  • Closing the last open window still leaves an application running. You have to close that separately or hit Command + Q to quit an app.






  • ITC QUIZ 3: Due Sunday, October 26.
  • ITC ASSIGN 3: Due Sunday, October 26.