PowerPoint 2010

 

TO DO

  • Turn off all noise-making phones, pagers, etc. (Teacher too!)

 

Microsoft Powerpoint

Microsoft Powerpoint is an electronic presentation program that can be used for creating presentations, slideshows, and animations. It has support for use in a MS Office workflow with Word, Access, PowerPoint, and Outlook.

 

HELPFUL NOTES

 

Overview
Get to know the basic functions of MS PowerPoint.

  • Open Program, Review screen:
    • Menu/Ribbon, Opened basic page, and Page panel
  • Save, save as, file naming
  • Explore Menu/Ribbon tabs
    • Home: Basic text functions -  formatting, positioning, styles
    • Insert: tables, images, shapes, charts, page sections
    • Design: Layout of the slides – margins, themes, colors, etc.
    • Animations: Transitions and sound.
    • Slideshow: For timing and practice.
    • Review: Spelling, language, tracking, etc.
    • View: screen views, rulers, gridlines, windows.
    • MathType: Not part of PowerPoint – an extra tab due to an SCCC program used as an interactive equation editor in some classrooms.
    • Acrobat: For PDF workflow.

 

Preferences
Set your preferences for workflow and productivity.

  • MS File Tab
    • Same layout as Word, Excel, and Access.
    • Allows personalizing, print, save, and publish.
  • Preferences: PowerPoint Options:
    • Customize editing, saving, and other program options
    • Personalize a mini-toolbar for minimizing ribbon

 

Basic Content
Presentations and slideshows are made up of slide pages with content. You can also create notes for your slides and handouts for an in-person presentation.

  • Page Layout: title and subtitles
  • Notes: used for hidden info to self on slides.
  • Master Slide: choosing a template/color palette and moving elements
  • New Slides: different layouts for content types, using master slide as template

 

Inserts
You can add text, image, link, audio, video, and other content to your presentations.

  • Images: image saved size, inserts as own entity (not affecting text), resize as needed
  • Clip art: Provides access to local and online libraries
  • Shapes and Smart-Art: For drawing objects, workflows, etc.
  • Charts: opens an instance of MS Excel with table outline for details to create a live chart.
  • Text-related: text box, header/footer, word art, etc.

 

Presentations
Presentations are a multi-page slideshow used to present a cohesive set of information/images. Use a consistent layout, color palette, image layout/type, and transition style for professionalism. Start with the Home tab and View tab.

  • Customary is Title Page, Title and content pages, and Image/Caption pages
  • Use rulers and guides to help align your work
  • Presentations can be short to very long
    • Create transition slides for large section transitions
    • Use section and subsection titling to break up information.
    • Use an easy-to-read font/color/style for info reading.
    • Batch info together for demo while discussing.

 

Templates/themes
Powerpoint offers dozens of built-in page layout themes with colorful palettes. Use the Design tab.

  • Common theme thumbnails appear in the ribbon.
    • The left-most is the Current Theme
    • Clicking other thumbnails to the right of the Current  will change to that of the thumb you choose.
    • Note that each ‘Theme” comes with colors and layouts built-in, and different use of fonts.
  • Color Palette Selection
    • Once you choose a theme, you can change the colors in it with dropdown palettes.
  • Font Selection
    • Once you choose a theme, you can change the fonts in it with dropdown palettes.
  • Effects Selection
    • Once you choose a theme, you can change the effects that impact any shapes and lines you add in it with dropdown palettes.

 

Animations/transitions
Powerpoint offers a number of animated transition and layout actions. These give the feel of interaction and movement in presentations and allow creation of complex animated slideshows that can look like Flash Movies. Use the Animations tab.

  • Common animation thumbnails appear in the ribbon.
    • The left-most is the Current animation theme.
    • Clicking other thumbnails to the right of the Current  will change to that of the thumb you choose.
  • You can also change the transition speed and sound.
  • Set slide advancement timing
  • Apply to current slide or all slides in the show.

 

Finalizing
You can test and adjust your presentation before you go live, adjust the screen resolution, and review your content.

  • Slideshow Preparation: testing, set resolution for screen types.
  • Review: spelling, language, grammar, comments.
  • Acrobat – saving on PDF for email
  • Save As: for different versions, including image!
  • Handouts & Notes: PowerPoint can prepare a “handout” and notes pages showing all the slides of your show. See the View tab.

 

 

RESOURCES

 

 
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