Word 2010

 

TO DO

  • Turn off all noise-making phones, pagers, etc. (Teacher too!)

 

Computer Basics

  • Logging In: First two weeks, type open and hit Enter
  • Look at Taskbar to find Start
  • Look for Microsoft Office: Microsoft Word 2010 (look for little blue icon) - then double-click that.

 

Microsoft Word

Microsoft Word is a productivity word processing program. It is primarily used for text-related tasks, like correspondence, lists, reports, publications, etc. It  has support for use in a MS Office workflow with Excel, Access, PowerPoint, and Outlook.

 

HELPFUL NOTES

 

Overview
Get to know the basic functions of MS Word.

  • Open, Review screen:
    • Menu/Ribbon, Opened basic page, and Page panel.
  • Save, save as, file naming
  • Explore Menu/Ribbon tabs
    • Home: Basic text functions like formatting, positioning, styles.
    • Insert: tables, images, shapes, charts, page sections.
    • Page Layout: Layout of the pages, including margins, positioning, indents, etc.
    • References: Used for research papers needing footnotes, endnotes, tables of contents, etc.
    • Mailings: Allows mail merge from spreadsheet or database table data (like names and addresses).
    • Review: Spelling, language, document change tracking, etc.
    • View: screen views, rulers, gridlines, windows.
    • Acrobat: For PDF workflow.

 

Preferences - File Tab
Set your preferences for workflow and productivity.

  • MS File tab
    • Same layout as Word, Excel, and Access.
    • Allows personalizing, print, save, and publish settings.
  • Preferences: Word Options:
    • Customize editing, saving, and other program options.
    • Personalize a mini-toolbar so you can minimize the ribbon.

 

Basic Content - Home Tab
Documents are made up of pages with content.

  • Text paragraphs and lists.
  • Images and clip art.
  • Headings, subheadings, captions, and paragraph text.
  • Page and section breaks.

 

You can import documents from other programs, as:

  • Text only
  • Rich Text Format
  • HTML
  • Open Office Org (and others)
  • Older versions of Word

 

Page Layouts - Page Layout Tab

The Page Layout tab allows you to set the physical format of your page.

  • Choose page size, orientation, and margins.
  • Change the columns and add page breaks and sections.
  • Set page border and colors (good for quick flyers).
  • Set the indents and spacing of text and inserts.

 

Text Formatting - Home Tab

You can manually change the way your text looks (also styles, Day 2 notes).

  • You can set bold, italic, and underlining.
  • You can change indents and paragraph spacing.
  • You can add bullets and numbered lists.
  • You can change the font color and size.
  • You can change the font case to upper, lower, title, etc.
  • You can add superscripts and subscripts.

 

Format Painter: this allows you to "capture" and existing style and apply it to any text you click on.

 

View - View Tab

  • You can set rulers on or off.
  • You can also set guides for aligning text and images.
  • You can choose the window view you like to work in, such as draft, outline, and print layouts.

 

Inserts - Insert Tab
You can add text, image, and other content to your documents.

  • Breaks: You can insert page breaks, section breaks, and blank pages.
  • Tables: You can create tidy tables to list information, and copy/paste table info from Excel. You can also set borders, color, and table row/column sizes.
  • Images: image saved size, inserts as own entity (not affecting text), resize as needed.
  • Clip art: Provides access to local and online libraries.
  • Shapes and Smart-Art: For drawing objects, workflows, etc.
  • Charts: opens an instance of MS Excel with table outline for details to create a live chart.
  • Text-related: text box, header/footer, word art, drop caps, symbols, etc.

 

Context Menus
You can right-click on text and images in your document to pull up context-menus that are specific to the item you wish to edit.

  • Right-clicking on text will show a text-editing content menu, including paragraphs, buttes, and hyperlinking.
  • You can right-click on, or double-click an inserted image or object, to get an object-editing menu for border, fill, size, transparency, and more.

 

 

Styles/Layouts - Home Tab
Word allows you to create styles for how your text, titles, subtitles, and references look.

  • There are basic Word pre-created styles.
  • You can change the Normal style - font used, paragraph and line spacing, etc.
  • You can create new styles and apply them to other documents.
  • You can also export styles to another program, like Adobe InDesign, for publication projects.

 

References - Reference Tab
Word allows you to create reference notes, footnotes, and tables of contents for longer documents.

  • You can create a table of contents for your documents, and make it updatable with page changes and linkable page numbers.
  • You can insert footnotes and endnotes - as you go or at the end of the document.
  • You can also insert citations into your documents, especially if you use a MS Word compatible reference program like EndNote.
    • You can set one of the common citation and footnote styles, like APA or Chicago styles.
    • You can compile a bibliography from your references.
  • You can create indexes and tables of figures.

 

Merges - Mailing Tab
Word allows you to grab data from other programs like Excel and Access DB to populate a word document, such as a report or mailing letter/envelopes.

  • You can create address or folder labels, and mailing envelopes.
  • You can create rules for how the merged data will look and populate.
  • You can search your labels or envelopes for specific info using the 'Find Recipient'.
  • You can merge your information to a final document for printing and/or PDF saving.

 

Finalizing
You can test and adjust your documents and review your content before it goes live.

  • Review Tab: spelling, language, grammar, comments.
    • You can also create a document checking/sharing process where you show your highlighted changes and crossouts.
    • You can compare document versions.
  • Find/Replace: You can find and replace text as needed (Home tab).
  • Acrobat – saving on PDF for email
  • Save As: for different versions, including older, current, RTF, text, and HTML.

 

 

RESOURCES

 

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