Turn off all noise-making phones, pagers, etc. (Teacher too!)
Logging In: First two weeks, type open and hit Enter
Taskbar to find Start
Look for Microsoft Office: Microsoft Word 2010 (look
for little blue icon) - then double-click that.
Microsoft Word is a productivity word processing program. It is primarily used for text-related tasks, like correspondence, lists, reports, publications, etc. It has support for use in a MS Office workflow with Excel, Access, PowerPoint, and Outlook.
Get to know the basic functions of MS Word.
Open, Review screen:
Menu/Ribbon, Opened basic page, and Page panel.
Save, save as, file naming
Explore Menu/Ribbon tabs
Home: Basic text functions like formatting, positioning, styles.
Insert: tables, images, shapes, charts, page sections.
Page Layout: Layout of the pages, including margins, positioning, indents, etc.
References: Used for research papers needing footnotes, endnotes, tables of contents, etc.
Mailings: Allows mail merge from spreadsheet or database table data (like names and addresses).
Review: Spelling, language, document change tracking, etc.
View: screen views, rulers, gridlines, windows.
Acrobat: For PDF workflow.
Preferences - File Tab
Set your preferences for workflow and productivity.
MS File tab
Same layout as Word, Excel, and Access.
Allows personalizing, print, save, and publish settings.
Preferences: Word Options:
Customize editing, saving, and other program options.
Personalize a mini-toolbar so you can minimize the ribbon.
Basic Content - Home Tab
Documents are made up of pages with content.
Text paragraphs and lists.
Images and clip art.
Headings, subheadings, captions, and paragraph text.
Page and section breaks.
You can import documents from other programs, as:
Rich Text Format
Open Office Org (and others)
Older versions of Word
Page Layouts - Page Layout Tab
The Page Layout tab allows you to set the physical format of your page.
Choose page size, orientation, and margins.
Change the columns and add page breaks and sections.
Set page border and colors (good for quick flyers).
Set the indents and spacing of text and inserts.
Text Formatting - Home Tab
You can manually change the way your text looks (
also styles, Day 2 notes).
You can set bold, italic, and underlining.
You can change indents and paragraph spacing.
You can add bullets and numbered lists.
You can change the font color and size.
You can change the font case to upper, lower, title, etc.
You can add superscripts and subscripts.
Format Painter: this allows you to "capture" and existing style and apply it to any text you click on.
View - View Tab
You can set rulers on or off.
You can also set guides for aligning text and images.
You can choose the window view you like to work in, such as draft, outline, and print layouts.
Inserts - Insert Tab
You can add text, image, and other content to your documents.
Breaks: You can insert page breaks, section breaks, and blank pages.
Tables: You can create tidy tables to list information, and copy/paste table info from Excel. You can also set borders, color, and table row/column sizes.
Images: image saved size, inserts as own entity (not affecting text), resize as needed.
Clip art: Provides access to local and online libraries.
Shapes and Smart-Art: For drawing objects, workflows, etc.
Charts: opens an instance of MS Excel with table outline for details to create a live chart.
Text-related: text box, header/footer, word art, drop caps, symbols, etc.
You can right-click on text and images in your document to pull up context-menus that are specific to the item you wish to edit.
Right-clicking on text will show a text-editing content menu, including paragraphs, buttes, and hyperlinking.
You can right-click on, or double-click an inserted image or object, to get an object-editing menu for border, fill, size, transparency, and more.
Styles/Layouts - Home Tab
Word allows you to create styles for how your text, titles, subtitles, and references look.
There are basic Word pre-created styles.
You can change the Normal style - font used, paragraph and line spacing, etc.
You can create new styles and apply them to other documents.
You can also export styles to another program, like Adobe InDesign, for publication projects.
References - Reference Tab
Word allows you to create reference notes, footnotes, and tables of contents for longer documents.
You can create a table of contents for your documents, and make it updatable with page changes and linkable page numbers.
You can insert footnotes and endnotes - as you go or at the end of the document.
You can also insert citations into your documents, especially if you use a MS Word compatible reference program like EndNote.
You can set one of the common citation and footnote styles, like APA or Chicago styles.
You can compile a bibliography from your references.
You can create indexes and tables of figures.
Merges - Mailing Tab
Word allows you to grab data from other programs like Excel and Access DB to populate a word document, such as a report or mailing letter/envelopes.
You can create address or folder labels, and mailing envelopes.
You can create rules for how the merged data will look and populate.
You can search your labels or envelopes for specific info using the 'Find Recipient'.
You can merge your information to a final document for printing and/or PDF saving.
You can test and adjust your documents and review your content before it goes live.
Review Tab: spelling, language, grammar, comments.
You can also create a document checking/sharing process where you show your highlighted changes and crossouts.
You can compare document versions.
Find/Replace: You can find and replace text as needed ( Home tab).
Acrobat – saving on PDF for email
Save As: for different versions, including older, current, RTF, text, and HTML.